The European Athletics website is run by European Athletics Association (EA), an association established under Swiss law with its domicile at Avenue Louis-Ruchonnet 16 in 1003 Lausanne, Switzerland. Hence, EA is the controller of your personal data that is collected through this website.
Your privacy and the protection of your personal data are matters of great importance. All data processing acts are carried out in line with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).
This Website may link to other EA websites or even third-party websites, please refer to the respective privacy policies of those websites for further information on how your personal data is processed on those websites.
2. What data is collected and processed when you visit our website and why do we process your personal data?
2.1. Use of our website
Whenever you use this website, a variety of personal data will be collected.
We automatically collect and store certain information on our server logs from your browser when you visit our website, in particular:
- your IP address,
- date and time of access,
- name and URL of accessed files,
- the website from which you access our website (URL Referrer),
- the operating system of your computer and your browser,
- the country from which you access our website and your language settings and
- the name of your internet access provider.
We use this information to enable you to access our website, to ensure safety and stability of our website, to customize and optimize our website for you and for statistical purposes. In particular, we use your IP address to optimize settings of the website, e.g., to adapt the language, and to be able to react to attacks to the network infrastructure of EA. All these data processing activities are based on our legitimate interests (art. 6 para. 1 lit. f GDPR).
If any part of the Website links to third party websites, the processing of your personal data is described in their own privacy statements. This is also true, if you choose to visit an advertiser or click on another third-party link, by which you will be directed to that third party’s website. Therefore, we recommend that you examine the privacy statements posted on these other websites to understand how they collect, use and disclose personal data.
2.2. External Hosting
This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host.
The host is used for the purpose of a secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR). Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.
2.3. Integrated Services
2.3.1. Request by email, telephone, fax or our contact form
If you contact us by email, telephone, fax or our contact form, your request, including all resulting personal data (name, email address, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
The processing of this data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 para. 1, lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1, lit. f GDPR), since we have a legitimate interest in the effective processing of requests addressed to us.
2.3.2. Registration on this website (EA-ID)
You have the option to register on our Website to be able to use additional website functions (EA-ID). For further details on the EA-ID, please also consult the related data protection information at https://www.european-athletics.com/privacy/eaid.
If you would like to receive the newsletter offered on our Website, we require your email address that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is only collected on a voluntary basis.
We use Brevo as our newsletter service provider. For further details on our Newsletter-Service Brevo please consult the related data protection information at: https://www.european-athletics.com/privacy/newsletter.
Should you decide to subscribe to the newsletter in the course of creating a user profile ("EA-ID"), please also consult the respective data protection information for further details at: https://www.european-athletics.com/privacy/eaid.
You can revoke consent to the storage and processing of your data and email address for sending the newsletter at any time, e.g., through the 'unsubscribe' link in the newsletter.
2.3.4. Google Fonts
To ensure that fonts used on this Website are uniform, this website uses so-called Web Fonts provided by Google. When you access a page on our Website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.
To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access this website. The use of Google Web Fonts is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in a uniform presentation of the font on our Website.
Our Website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in the expanded data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this Website before they watch a video. Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruled out as a result of the expanded data protection mode. For instance, regardless of whether you are watching a video, YouTube will always establish a connection with the Google DoubleClick network.
As soon as you start to play a YouTube video on this Website, a connection to YouTube’s servers will be automatically established. As a result, the YouTube server will be notified, which of our pages you have visited. If you are logged into your YouTube account while you visit our Website, you enable YouTube to directly allocate your browsing patterns to your personal profile YouTube stores about you. You have the option to prevent this by logging out of your YouTube account.
Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device or comparable technologies for recognition (e.g., device fingerprinting), to the extent that you have accepted such cookies. In this way YouTube will be able to obtain information about this Website’s visitors. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud.
Under certain circumstances, additional data processing transactions may be triggered after you have started to play a YouTube video, which are beyond our control.
This Website uses plugins of the Vimeo video portal. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.
Whenever you visit one of our pages featuring Vimeo videos, a connection with the servers of Vimeo is automatically established. In conjunction with this, the Vimeo server receives information about which of our sites you have visited. Vimeo also receives your IP address. However, we have set up Vimeo in such a way that Vimeo cannot track your user activities and does not place any cookies.
Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission.
This Website uses plugins of the Qualifio customer engagement tool. The provider is Qualifio SA Place. de l'Université 25, 1348 Ottignies-Louvain-la-Neuve, Belgium.
Whenever you visit one of our pages featuring plugins from Qualifio, a connection with the servers of Qualifio is automatically established. In conjunction with this, the Qualifio server receives information about which of our sites you have visited. Qualifio also receives your IP address. In addition, Qualifio receives information on whether you are logged in with your EA-ID, as only then will you be able to access Qualifio's functions.
2.4. Social media
We have integrated elements of different social network platforms, such as Facebook, Instagram and Twitter. These services are provided by third parties such as Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland or Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland.
2.5. Analytics and Tracking
2.6. Job applications
We offer you the opportunity to submit job applications to us (e.g., via email, via postal services or by submitting the online job application form).
2.6.1. Scope and purpose of the collection of data
If you submit a job application to us, we will process any affiliated personal data (e.g., contact and communications data, application documents, diplomas, references, notes taken during job interviews, etc.), if they are required to make a decision concerning the establishment of an employment relationship. The legal grounds for the aforementioned is the establishment of an employment agreement with you according to Art. 6 para. 1 lit. b GDPR.
Within our organisation, your personal data will only be shared with individuals who are involved in the processing of your job application.
If your job application should result in your employment, the data you have submitted will be stored on the grounds of Art. 6 para. 1 lit. b GDPR for the purpose of implementing the employment relationship in our data processing system. If your job application is rejected your personal data will be deleted (see below section 5), unless you provide our consent to the further storage of your personal data in case of new job opportunities in our organisation.