Privacy Policy for Registration via Event WorksPrivacy Policy for Registration via Event Works

Privacy Policy for Registration via Event Works

Home
  • Home
  • Privacy
  • Privacy Policy for Registration via Event Works

1. An overview of data protection 

General information 

The Event-Works website is run by European Athletics Association (EA), an association established under Swiss law with its domicile at Avenue Louis-Richmond 16 in 1003 Lausanne, Switzerland. The EA is represented by its CEO, Mr. Christian Milz. 

Your privacy and the protection of your personal data are matters of great importance. All data processing acts are carried out in line with the Swiss Federal Act on Data Protection (DSG) and, where applicable, the EU General Data Protection Regulation (GDPR). This document explains which of your personal data is processed through EA’s Event-Works website, how this is done, for which purposes and based on which legal permissions. Please read it very carefully.  

Data recording on this website 

Who is the responsible party for the recording of data on this website (i.e., the “controller”)? 

The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy. 

How do we record your data? 

We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form. 

Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website. 

What are the purposes we use your data for? 

A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns. 

What rights do you have as far as your information is concerned? 

You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency. 

Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.

2. Hosting

External Hosting 

This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site. 

The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR). If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user's end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time. 

Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data. 

We are using the following host: 

Wiz Team Av. de Rhodanie 54 1007 Lausanne, Switzerland (“Wiz Team” or “Wiz”) whose privacy policy can be reviewed here: https://www.wiz-team.com/cookies-policy-and-privacy-policy/

Data processing 

We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection 

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration. 

Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected. 

We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access. 

Information about the responsible party (referred to as the “controller” in the GDPR) 

The data processing controller on this website is: 

European Athletics Association (EA), Avenue Louis-Richmond 16, 1003 Lausanne, Switzerland, E-mail: office@european-athletics.org 

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.). 

Storage duration 

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply. 

General information on the legal basis for the data processing on this website 

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) GDPR. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR The consent can be revoked at any time. If your data is required for the fulfilment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfilment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy. 

Designation of a data protection officer 

We have appointed a data protection officer for our company. 

Markus Knipp, Avenue Louis-Richmond 16, 1003 Lausanne, Switzerland, E-mail: privacy@european-athletics.org 

Information on data transfer to the USA and other non-EU countries 

Among other things, we use tools of companies domiciled in the United States or other from a data protection perspective non-secure non-EU and non-Swiss countries. If these tools are active, your personal data may potentially be transferred to these non-EU countries and may be processed there. We must point out that in these countries, a data protection level that is comparable to that in the EU cannot be guaranteed. For instance, U.S. enterprises are under a mandate to release personal data to the security agencies and you as the data subject do not have any litigation options to defend yourself in court. Hence, it cannot be ruled out that U.S. agencies (e.g., the Secret Service) may process, analyze, and permanently archive your personal data for surveillance purposes. We have no control over these processing activities. 

Revocation of your consent to the processing of data 

A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation. 

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR) 

IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR). 

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR). 

Right to log a complaint with the competent supervisory agency 

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses. 

Right to data portability 

You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible. 

SSL and/or TLS encryption 

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line. 

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties. 

Information about, rectification and eradication of data 

Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time. 

Right to demand processing restrictions 

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases: 

In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data. 

If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data. 

If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication. 

If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data. 

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

4. Recording of data on this websi6te

Cookies 

Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser. 

In some cases, it is possible that third-party cookies are stored on your device once you enter our site (third-party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g., cookies for the processing of payment services). 

Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g., the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages. 

Cookies, which are required for the performance of electronic communication transactions, or for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a); this consent may be revoked at any time. 

You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited. 

In the event that third-party cookies are used or if cookies are used for analytical purposes, we will separately notify you in conjunction with this Data Protection Policy and, if applicable, ask for your consent. 

Server log files 

The provider of this website and its pages automatically collects and stores information in so-called server log files, which your browser communicates to us automatically. The information comprises: 

The type and version of browser used 

  • The used operating system 
  • Referrer URL 
  • The hostname of the accessing computer 
  • The time of the server inquiry 
  • The IP address 

This data is not merged with other data sources. 

This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate interest in the technically error free depiction and the optimization of the operator’s website. In order to achieve this, server log files must be recorded. 

Request by e-mail, telephone, or fax 

If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent. 

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time. 

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5. Plug-ins and Tools

Links to other websites 

If any part of the Website links to other websites, those websites do not operate under this Privacy Policy. If you choose to visit an advertiser or click on another third-party link, you will be directed to that third party’s website. We do not exercise control over third party websites and therefore recommend you examine the privacy statements posted on these other websites to understand their procedures for collecting, using and disclosing personal information. 

Google Web Fonts 

To ensure that fonts used on this website are uniform, this website uses so-called Web Fonts provided by Google. When you access a page on our website, your browser will load the required web fonts into your browser cache to correctly display text and fonts. 

To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access this website. The use of Google Web Fonts is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in a uniform presentation of the font on the operator’s website. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time. 

If your browser should not support Web Fonts, a standard font installed on your computer will be used. 

For more information on Google Web Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en. 

Google Maps 

This website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. 

To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer. In case Google Maps has been activated, Google has the option to use Google web fonts for the purpose of the uniform depiction of fonts. When you access Google Maps, your browser will load the required web fonts into your browser cache, to correctly display text and fonts. 

We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Art. 6(1)(f) GDPR. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time. 

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/. 

For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy?hl=en. 

Google reCAPTCHA 

We use “Google reCAPTCHA” (hereinafter referred to as “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. 

The purpose of reCAPTCHA is to determine whether data entered on this website (e.g., information entered into a contact form) is being provided by a human user or by an automated program. To determine this, reCAPTCHA analyzes the behavior of the website visitors based on a variety of parameters. This analysis is triggered automatically as soon as the website visitor enters the site. For this analysis, reCAPTCHA evaluates a variety of data (e.g., IP address, time the website visitor spent on the site or cursor movements initiated by the user). The data tracked during such analyses are forwarded to Google. 

reCAPTCHA analyses run entirely in the background. Website visitors are not alerted that an analysis is underway. 

Data are stored and analyzed on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the protection of the operator’s websites against abusive automated spying and against SPAM. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR. This consent can be revoked at any time. 

For more information about Google reCAPTCHA please refer to the Google Data Privacy Declaration and Terms Of Use under the following links: https://policies.google.com/privacy?hl=en and https://policies.google.com/terms?hl=en.

6. Services in this website

Registration and user profiles 

What data is collected? 

This website gives you the opportunity to register with Event-Works, our event management system, and thus create a user profile with this service. To do this, it is necessary for you to provide your full name and e-mail address. This email address also functions as the login name for the system. We shall use the e-mail address provided during the registration process to notify you of any important changes to the scope of our portfolio or in the event of technical difficulties or modifications. 

If a user profile has been created for you, you have the opportunity to register for one or more of our events. Depending on the type of event and your function at the event, we may ask you to provide additional information that is necessary for you to participate in the event in your respective function.  

For example, if you are participating as an athlete in one of our competitions, we will require details of your nationality, age and gender. Or, for example, if you are taking part in an event where we are offering to organise your travel, accommodation and meals, we will ask you for details of your point of departure, travel documents (e.g. passport) or special dietary requirements.  

In addition, some of our events are subject to special regulations to ensure the health and safety of all participants. If this is the case for one of the events you have chosen, it may be necessary for you to provide further information on this as well.  

Who has access to your data? 

As a principle, only the staff and personnel of EA has access to your data. We do our best to keep your data confidential at all times, e.g. by confidentiality agreements entered into with the persons who have access to your data. We may provide data also to companies who work on behalf of European Athletics under confidentiality agreements and/or so-called data processing agreements.  

In particular, but not only in the context of sporting events, we may share your data with the organisations entrusted with the organisation of the events (so-called local organising committees) with whom we conclude corresponding data processing agreements or with our member federations. In doing so, we pursue a legitimate interest in accordance with our statutes (Art. 6(1)(f) GDPR) and/or the fulfilment of the contract with you in order to enable you to participate in the event (Art. 6(1)(b) GDPR). 

We may furthermore share your data if we are legally obliged to respond to subpoenas, court orders, claims, legal processes, or other legal obligations. We may share your data also if we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, emergency situations involving potential threats to the physical safety of any person, violations of European Athletics ‘s terms of use, or as otherwise required by law. We may also transfer your data to third parties if this is required in the context of analyzing your use of our website and/or to offer customized services to you, as described further above.  

What is the data used for? 

For most of our events, especially our sporting events, we use the data from the event management system to report on the event, and in case of sporting events its participants and their performances or to design the venue, for example through public scoreboards. In particular, the name, age, gender and nationality of the participants are used for this purpose. In addition, we use the data to ensure the proper running of the event as well as its security. This is done, for example, by using the data for planning logistics or issuing access passes. 

We would also like to inform you that we use the data provided in an anonymised or pseudonymised form for statistical evaluations, in particular in order to be able to prepare and organise future events even better. The data used for this purpose does not allow any conclusions to be drawn about individual persons. 

We also use your data to keep you informed about relevant information in the context of the event or, for example, to inform you about changes to the programme. 

We would like to point out that you may not be able to participate in an event or we may not be able to offer you a specific service if you do not provide the information that is necessary for this purpose. 

In addition, you may have the opportunity to provide further information in your user profile or in relation to individual events, which will facilitate the organisation of the event or provide you with additional benefits. For example, we may ask you for special seating requirements or your dress size to ensure you have a good experience or to provide clothing suitable for the event. We collect and process this and similar information, which is not least to ensure your comfort. 

We would also like to inform you that we use the data provided in an anonymised or pseudonymised form for statistical evaluations, in particular in order to be able to prepare and organise future events even better. The data used for this purpose does not allow any conclusions to be drawn about individual persons. 

What is the legal basis for the processing? 

We shall process the mandatory data entered during the registration process and in your user profile on the basis of our legitimate interest (Art. 6(1)(f) GDPR) in running a professional and efficient event, on the basis of the contract we enter into through your registration to enable your participation in the event (Art. 6(1)(b) GDPR) and/or to comply with legal requirements or to protect vital interests (Art. 6(1)(d,e) GDPR). Insofar as the information are not mandatory or necessary for participation in an event or for its orderly organisation, the data processing is based on your consent (Art. 6 Sect. 1 lit. a GDPR), which you give us by voluntarily providing us with this information. 

Information on photo and video recordings in the context of the events 

Photos, sound and video recordings will be made as part of many of our events. If you participate in our event, but especially in an active role, such as athlete, referee, coach, speaker, presenter or other function, it is very likely that recordings will be made of you. We therefore inform you below about the nature and purposes of the recordings, their legal basis and your rights. 

For most of our events our recordings are primarily used to document the event and for internal and media presentation. Selected footage may also be used on our website or one of our other platforms to promote, support, develop or report on EA or the sport. For this purpose, the recordings will be used as follows: Storage in an internal image and/or sound and video database; EA-internal use; use in the EA-internal network (intranet); in particular, in the case of training events, providing learning materials; presentation and advertising of EA's services and activities; references to other and to similar events; our own print media and comparable publications; advertising purposes; public reporting on the event; public relations; use on EA's website; publication in social media; sharing of recordings with the press and media; reference for photographer(s); use in video productions; video reporting on the event.  

The processing of the photos, sound and video data as well as their use for the aforementioned purposes constitutes a legitimate interest of EA. The data processing is therefore based on our legitimate interest (Art. 6(1)(f) GDPR). 

The recordings will be stored for as long as necessary for the aforementioned purposes. The recordings may be stored internally for an unlimited period, e.g. to secure legal claims under copyright law by providing evidence of original recordings and, in addition, for reasons of contemporary historical documentation. In case of publication, the recordings may be published as long as the respective publication media, articles or contributions are publicly accessible.  

Photographs or other recordings may also be made by the participants of the event on their own responsibility. We ask participants to show mutual consideration for their personal rights. Media representatives may be on site during the event and take recordings on their own responsibility.  

What should be considered when registering third parties with us? 

It is common, for example, for clubs or national sports federations to register their athletes in batches in our system. When these organisations do this, they act as a third party. If you are registering other persons with us in the capacity of such a third party, we draw your attention to the fact that you must have the verifiable and legally valid consent of all these persons at the time of registration. By registering a third person's details, you confirm that you have such consent and hold us harmless from any such claims by that person. Should you not have such consent or be unable to provide it upon request, we reserve the right to take appropriate legal action, in particular to assert claims for damages. 

Why do we require health status information, particularly in relation to SARSCoV2, and who has access to this data? 

When you register to participate in our event, we will ask you to provide information about a recent test  for SARS-CoV-2 (“COVID19” or also known simply as the "Corona test"). In addition, we ask questions related to potential SARSCoV2 infection risks or preventive measures such as quarantine compliance. We do this to ensure the safety and, in particular, the health integrity of all participants in the event. In addition to adhering to the other sanitary protocols, it is of utmost importance that only test-negative individuals participate in the event in order to prevent transmission and infections as far as possible. 

The data related to the test can be accessed by the individuals themselves, their Team Entry Managers (if applicable), the EA Event Department, the EA Medical Delegate and the Medical Staff of the Local Organizing Committee. This is necessary in order to review the data and to take appropriate action based on the data. 

As with the other data, the test information will be destroyed at the end of the legal retention period. 

The processing of this data is done on the basis of Art. 6. para. 1, lit. b, c, d and e GDPR, as it is necessary to carry out the registration in a lawful manner, it meets overall legal requirements, it is necessary for the protection of vital interests of several natural persons and it is done in the public interest. 

Finally, we may offer appropriate testing to facilitate the smoothest possible return from the championships. In order to enable the processing of the test results within the framework of legal and organisational requirements, we ask for further information such as the serial number of the individual travel document. The collection and processing of this information is necessary in order to carry out the test. Participation in this test, which is intended for the return journey, and the collection of the data required for it is voluntary. The data processing for this purpose is carried out on the basis of Art. 6. para. 1, lit. a GDPR. 

7. Newsletter

Newsletter data 

If you would like to receive the newsletter offered on the website, we require an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or only on a voluntary basis. For the handling of the newsletter, we use newsletter service providers, which are described below. 

Sendinblue 

This website uses Sendinblue for the sending of newsletters. The provider is the Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany. 

Sendinblue services can, among other things, be used to organize and analyze the sending of newsletters. The data you enter for the purpose of subscribing to the newsletter are archived on Sendinblue’s servers in Germany. 

Data analysis by Sendinblue 

Sendinblue enables us to analyze our newsletter campaigns. For instance, it allows us to see whether a newsletter message has been opened and, if so, which links may have been clicked. This enables us to determine, which links drew an extraordinary number of clicks. 

Moreover, we are also able to see whether once the e-mail was opened or a link was clicked, any previously defined actions were taken (conversion rate). This allows us to determine whether you have made a purchase after clicking on the newsletter. 

Sendinblue also enables us to divide the subscribers to our newsletter into various categories (i.e., to “cluster” recipients). For instance, newsletter recipients can be categorized based on age, gender, or place of residence. This enables us to tailor our newsletter more effectively to the needs of the respective target groups. 

If you do not want to permit an analysis by Sendinblue, you must unsubscribe from the newsletter. We provide a link for you to do this in every newsletter message. Moreover, you can also unsubscribe from the newsletter right on the website. 

For detailed information on the functions of Sendinblue please follow this link: https://www.sendinblue.com/newsletter-software/. 

Legal basis 

The data is processed based on your consent (Art. 6(1)(a) GDPR). You may revoke any consent you have given at any time by unsubscribing from the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation. 

Storage period 

The data deposited with us for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or the newsletter service provider and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored for other purposes with us remain unaffected. 

After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist, if such action is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist is indefinite. You may object to the storage if your interests outweigh our legitimate interest. 

For more details, please consult the Data Protection Regulations of Sendinblue at: https://www.sendinblue.com/gdpr/. 

Data processing 

We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

8. Questions

Do you have concerns or questions? 

If you have any concerns or questions about how your data is processed or managed, please do not hesitate to contact us at all times via office@european-athletics.org. 

Official Partners
Official Partners
Official Partners
Official Partners
Official Partners
Broadcast Partner
Broadcast Partner
Digital Partner
Preferred Supplier
Supporting Hotel
Photography Agency