1. General
This registration website is run by European Athletics Association (EA), an association established under Swiss law with its domicile at Avenue Louis-Ruchonnet 16 in 1003 Lausanne, Switzerland. Hence, EA is the controller of your personal data that is collected through this website.
Your privacy and the protection of your personal data are matters of great importance. All data processing acts are carried out in line with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).
This Privacy Policy explains what personal data of yours is collected through this registration website (Website), how this data is processed, for which purposes and based on which legal bases. Please read this Privacy Policy very carefully.
This Website may link to other EA websites or even third-party websites, please refer to the respective privacy policies of those websites for further information on how your personal data is processed on those websites.
2. What data is collected and processed when you visit our website and why do we process your personal data?
2.1. Use of our website
Whenever you use this website, a variety of personal data will be collected.
Together with our service provider (section 2.2) we automatically collect and store certain information on our server logs from your browser when you visit our website, in particular:
- your IP address,
- date and time of access,
- name and URL of accessed files,
- the website from which you access our website (URL Referrer),
- the operating system of your computer and your browser,
- the country from which you access our website and your language settings and
- the name of your internet access provider.
We use this information to enable you to access our website, to ensure safety and stability of our website, to customize and optimize our website for you and for statistical purposes. In particular, we use your IP address to optimize settings of the website, e.g., to adapt the language, and to be able to react to attacks to the network infrastructure of EA. All these data processing activities are based on our legitimate interests (art. 6 para. 1 lit. f GDPR).
If any part of the Website links to third party websites, the processing of your personal data is described in their own privacy statements. This is also true, if you choose to visit an advertiser or click on another third-party link, by which you will be directed to that third party’s website. Therefore, we recommend that you examine the privacy statements posted on these other websites to understand how they collect, use and disclose personal data.
2.2. External Hosting
This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. We also use software (“Eventworks”) supplied by the host which provides the essential functionality for our registration system.
The host is used for the purpose of a secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR). Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.
We are using the hosting services of Wiz Team Av. de Rhodanie 54 1007 Lausanne, Switzerland (“Wiz Team” or “Wiz”). For further information please consult Wiz Teams privacy policy.
2.3. Integrated Services
2.3.1. Newsletter-Service
If you would like to receive the newsletter offered on our Website, we require your email address that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is only collected on a voluntary basis.
We use Brevo as our newsletter service provider. For further details on our Newsletter-Service Brevo please consult the related data protection information at: https://www.european-athletics.com/privacy/newsletter.
Should you decide to subscribe to the newsletter in the course of creating a user profile ("EA-ID"), please also consult the respective data protection information for further details at: https://www.european-athletics.com/privacy/eaid.
You can revoke consent to the storage and processing of your data and email address for sending the newsletter at any time, e.g., through the 'unsubscribe' link in the newsletter.
2.3.2. Google Fonts
To ensure that fonts used on this Website are uniform, this website uses so-called Web Fonts provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. When you access a page on our Website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.
To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access this website. The use of Google Web Fonts is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in a uniform presentation of the font on our Website.
Google may also process your personal data based on your consent or another legal basis. For more information on Google Web Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google's privacy policy for further information under: https://policies.google.com/privacy.
2.3.3. Google Maps
This website uses the mapping service Google Maps. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
To enable the use of the Google Maps features, your IP address must be stored. As a rule, this information is transferred to one of Google’s servers in the United States, where it is archived. The operator of this website has no control over the data transfer. In case Google Maps has been activated, Google has the option to use Google web fonts for the purpose of the uniform depiction of fonts. When you access Google Maps, your browser will load the required web fonts into your browser cache, to correctly display text and fonts.
We use Google Maps to present our online content in an appealing manner and to make the locations disclosed on our website easy to find. This constitutes a legitimate interest as defined in Art. 6 para. 1 lit f GDPR.
For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy.
2.3.4 Google reCAPTCHA
We use “Google reCAPTCHA” (hereinafter referred to as “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
The purpose of reCAPTCHA is to determine whether data entered on this website (e.g., information entered into a contact form) is being provided by a human user or by an automated program. To determine this, reCAPTCHA analyzes the behavior of the website visitors based on a variety of parameters. This analysis is triggered automatically as soon as the website visitor enters the site. For this analysis, reCAPTCHA evaluates a variety of data (e.g., IP address, time the website visitor spent on the site or cursor movements initiated by the user). The data tracked during such analyses are forwarded to Google.
reCAPTCHA analyses run entirely in the background. Website visitors are not alerted that an analysis is underway.
Data are stored and analyzed on the basis of Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in the protection of our websites against abusive automated spying and against Spam.
For more information on the handling of user data, please review Google’s Data Privacy Declaration under: https://policies.google.com/privacy.
2.4 Event Registration
The main purpose of this website is to enable you to register as a participant in one of our events or to modify, delete or otherwise manage such registration.
2.4.1. For what purposes do we collect your data?
We use the data for the performance of a contract with us (Art 6 para 1lit. b GDPR) and in particular
- to manage the event, to organise it efficiently and appropriately and, last but not least, to ensure its security;
- to be able to offer logistic services for you (e.g. support or organisation of arrival and departure as well as accommodation and meals);
- to enable you to perform your function (e.g. as a team member, judge or media representative).
- to provide you with necessary utensils such as special clothing in the right size;
- in case you register as an athlete to establish a ranking of participants;
- to manage your registrations, to receive your payments and to provide support for participants, e.g. to provide service communication (including by email or other means), such as to send you the confirmations of registration as well as the reminders for the events and to manage the possible requests regarding logistics, accessibility, payments, short-term changes etc.;
- to create a personalized profile page for you in our event management system, via which they can adjust your data yourselves at any time and reuse it for future registrations.
Furthermore we use the data to meet our legitimate interests (Art 6 para 1lit. b GDPR), especially
- to inform you about our other events and activities that may be of interest to you;
- to provide you with information about the services and products of the partners and sponsors with whom we work for the event you participate in.
- to use the photos and videos on which you are pictured as mood images for the promotion of the event and its future editions (including in social media);
- to take photos and videos of the event and to produce other audio-visual material about the event;
for the public announcement and publication of the rankings, and publication of photos, videos or other audiovisual materials on the event’s site, the site of European Athletics (www.european-athletics.com) and in other media channels. - For analysis and market research to improve and adapt our events and services;
- to prevent and detect illegal behavior, to defend or enforce our rights or in other cases permitted by law. For example, to ensure that tickets are in the hands of the actual fans and participants. In this context we may use your data to prevent the resale of tickets or other benefits, infringements on our intellectual property rights (e.g. our trademark rights or those of our partners), fraud or other criminal offenses.
2.4.2 What types of data do we collect?
Depending on the function in which you register and which of our services you use, we collect the following information
- Your full name
- Age
- Gender
- Nationality
- email address
- Postal address
- Telephone/ mobile phone number
- Payment details
- Travel details
- Team affiliation
- Company affiliation
- Dietary requirements
- Accessibility requirements
- Clothing size
- Photograph
- Depending on the general public health situation Your health status
2.4.3 What should be considered when registering third parties with us?
It is common, for example, for clubs or national sports federations to register their athletes in batches in our system. When these organisations do this, they act as a third party. If you are registering other persons with us in the capacity of such a third party, we draw your attention to the fact that you must have the verifiable and legally valid consent of all these other persons you are registering at the time of registration. By registering a third person's details, you confirm that you have such consent and hold us harmless from any such claims by that person. Should you not have such consent or be unable to provide it upon request, we reserve the right to take appropriate legal action, in particular to assert claims for damages.
2.5. Analytics and Tracking
We may use analytics and tracking tools such as Google Analytics and Meta Pixel (formerly Facebook Pixel) on our website including cookies. Please refer to our separate cookie policy for more information in this regard: https://www.european-athletics.com/privacy/cookiemain.