1. General

The website for Inside Track is supplied by European Athletics Association (EA), an association established under Swiss law with its domicile at Avenue Louis-Ruchonnet 16 in 1003 Lausanne, Switzerland. Hence, EA is the controller of your personal data that is collected through this website.

1.1 Use of and data processing by an external service provider

EA uses the services of Readymag Inc., 160 Greentree Drive, Suite 101, Dover DE 19904, USA ([email protected]) (Readymag) to provide an engaging presentation of its magazine "Inside Track".

We have concluded a data processing agreement (DPA) with the aforementioned provider in accordance with the so called Standard Contractural Clauses of the European Commission (SCC). This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR. 

For further information please consult Readymag's privacy policy: https://readymag.com/readymag/terms-and-privacy/privacy-policy/

1.2 Data processing by EA

To the extent that EA itself has control over the Website and the processing of Personal Data, the following applies. 

Your privacy and the protection of your personal data are matters of great importance. All data processing acts are carried out in line with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

This Privacy Policy explains what personal data of yours is collected by EA through this European Athletics registration website for  running events (Website), how this data is processed, for which purposes and based on which legal bases. Please read this Privacy Policy very carefully.

This Website may link to other EA websites or even third-party websites, please refer to the respective privacy policies of those websites for further information on how your personal data is processed on those websites.

2. What data is collected and processed when you visit our website and why do we process your personal data?

2.1. Use of the website

Whenever you use this website, a variety of personal data will be collected.

Our service provider (Readymag) automatically collects and stores certain information in so-called log files on its servers when you access the site. This typically includes your IP address and the date and time you accessed the website. For further details, please consult the data protection information of the above-mentioned provider.

If any part of the Website links to other websites, those websites are not run by us, and their processing of your personal data is described in their own privacy statements. This is also true, if you choose to visit an advertiser or click on another third-party link, you will be directed to that third party’s website. Therefore, we recommend that you examine the privacy statements posted on these other websites to understand how they collect, use and disclose personal data.

2.2. Integrated Services

2.2.1. Newsletter-Service

If you would like to receive the newsletter offered on our Website, we require your email address that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is only collected on a voluntary basis.

We use Brevo as our newsletter service provider. For further details on our Newsletter-Service Brevo please consult the related data protection information at: https://www.european-athletics.com/privacy/newsletter.

Should you decide to subscribe to the newsletter in the course of creating a user profile ("EA-ID"), please also consult the respective data protection information for further details at: https://www.european-athletics.com/privacy/eaid.

You can revoke consent to the storage and processing of your data and email address for sending the newsletter at any time, e.g., through the 'unsubscribe' link in the newsletter.

2.2.2. Google Fonts

To ensure that fonts used on this Website are uniform, this website uses so-called Web Fonts provided by Google. When you access a page on our Website, your browser will load the required web fonts into your browser cache to correctly display text and fonts.

To do this, the browser you use will have to establish a connection with Google’s servers. As a result, Google will learn that your IP address was used to access this website. The use of Google Web Fonts is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in a uniform presentation of the font on our Website.

Google may also process your personal data based on your consent or another legal basis. For more information on Google Web Fonts, please follow this link: https://developers.google.com/fonts/faq and consult Google's privacy policy for further information

2.2.3. YouTube

Our Website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in the expanded data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this Website before they watch a video. Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruled out as a result of the expanded data protection mode. For instance, regardless of whether you are watching a video, YouTube will always establish a connection with the Google DoubleClick network.

As soon as you start to play a YouTube video on this Website, a connection to YouTube’s servers will be automatically established. As a result, the YouTube server will be notified, which of our pages you have visited. If you are logged into your YouTube account while you visit our Website, you enable YouTube to directly allocate your browsing patterns to your personal profile YouTube stores about you. You have the option to prevent this by logging out of your YouTube account.

Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device or comparable technologies for recognition (e.g., device fingerprinting), to the extent that you have accepted such cookies. In this way YouTube will be able to obtain information about this Website’s visitors. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud.

Under certain circumstances, additional data processing transactions may be triggered after you have started to play a YouTube video, which are beyond our control.

The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6 para 1 lit. f GDPR, this is a legitimate interest of ours so that we can integrate and display YouTube videos correctly. YouTube may also process your personal data based on your consent or another legal basis. For further information please consult Youtube's privacy policy.

2.3.4. SoundCloud

We may have integrated plug-ins of the social network SoundCloud (SoundCloud Global Limited & Co KG, Rheinsberger Str. 76/77, 10115 Berlin, Germany) into this website. You will be able to recognize such SoundCloud plug-ins by checking for the SoundCloud logo on the respective pages.

Whenever you visit this website, a direct connection between your browser and the SoundCloud server will be established immediately after the plug-in has been activated. As a result, SoundCloud will be notified that you have used your IP address to visit this website.

If you have a SoundCloud user account and are logged in to SoundCloud with your browser, SoundCloud can associate your visit to this website with your user account if you click on the "Like" or "Share" button, for example, to link the content of this website to your user account or to share content. We emphasize that we as the provider of the websites do not have any knowledge of the data transferred and the use of this data by SoundCloud. If you prefer not to have your visit to this website allocated to your SoundCloud user account by SoundCloud, please log out of your SoundCloud user account before you activate content of the SoundCloud plug-in.

Data are stored and analyzed on the basis of Art. 6 para. 1, lit. f GDPR. We have a legitimate interest in presenting our content in an appealing way, especially audiovisually, and in the highest possible visibility on social media. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR, insofar the consent includes the storage of cookies or the access to information on the user’s device (e.g., device fingerprinting). This consent can be revoked at any time. 

For more information about this, please consult SoundCloud’s Data Privacy Policy at: https://soundcloud.com/pages/privacy or contact SoundCloud directly via [email protected].

2.4. Analytics and Tracking

We may use analytics and tracking tools such as Google Analytics and Meta Pixel (formerly Facebook Pixel) on our website including cookies. Please refer to our separate cookie policy for more information in this regard: https://www.european-athletics.com/privacy/cookiemain.

Information and consent via Usercentrics

Insofar as consent must be obtained for the collection and processing of personal data, we use the consent technology of Usercentrics to inform you about the use and purpose of certain cookies and to obtain your consent to the storage of these cookies on your device or for the use of specific technologies, and to document the former in a data protection compliant manner. The party offering this technology is Usercentrics GmbH, Sendlinger Straße 7, 80331 München, Germany, website: https://usercentrics.com/ (hereinafter referred to as “Usercentrics”).

Whenever you visit our website, the following personal data will be transferred to Usercentrics:

• Your declaration(s) of consent or your revocation of your declaration(s) of consent
• Your IP address
• Information about your browser
• Information about your device
• The date and time you visited our website
• Geolocation

Moreover, Usercentrics shall store a cookie in your browser to be able to allocate your declaration(s) of consent or any revocations of the former. The data that are recorded in this manner shall be stored until you ask us to eradicate them, delete the Usercentrics cookie or until the purpose for archiving the data no longer exists. This shall be without prejudice to any mandatory legal retention periods.

Usercentrics uses cookies to obtain the declarations of consent mandated by law. The legal basis for the use of specific technologies is Art. 6 para. 1 lit. c GDPR.

To review or adjust your consent preferences for this website, please follow this link to your Privacy Settings.

Data processing

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

3. With whom do we share your data?

As a principle, only the staff and personnel of EA have access to your personal data who process your data in compliance with applicable data protection laws. We do our best to keep your data confidential at all times, e.g., by confidentiality agreements entered into with the persons who have access to your data and by training them regarding data protection.

We may also share your data with service providers or other organisations such as host providers, IT/software providers, advisors, lawyers, insurances, newsletter provider and social media platforms who work on behalf of or together with European Athletics under confidentiality agreements and/or so-called data processing agreements.

We may furthermore share your data if we are legally obliged to respond to subpoenas, court orders, claims, legal processes or other legal obligations.

We may share your data also if we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, emergency situations involving potential threats to the physical safety of any person, violations of European Athletics ‘s terms of use, or as otherwise required by law.

We may also share your data with other third parties if you have given your consent to do so, if we are required to do so by legal, regulatory or business obligations, if it is necessary for an association dissolution or a merger with another association or another similar event, or if it is necessary in connection with legal proceedings or to assert or defend claims.

We may also transfer your data to third parties if this is required in the context of analyzing your use of our website and/or to offer customized services to you, as described further above (section 2).

4. Will your data be transferred abroad?

EA may transfer your data to third parties domiciled abroad in connection to the purposes described in this Privacy Policy.

The countries that your personal data may be shared are the following:

• Ireland
• The Netherlands
• United Kingdom
• USA

If these third parties are domiciled in a country with a lower level of data protection than Switzerland or the European Union, we use contractual agreements, in particular the EU Standard Contractual Clauses (SCC), or other legal arrangements to make sure that your data is adequately protected. This is the case for the USA.

5. How long will your data be stored?

Unless a more specific storage period has been specified in this Privacy Policy, your personal data will remain with us until the contract or other purpose for which the data was collected has been fulfilled, unless applicable statutory retention obligations apply. In general, your personal data is stored for ten years after our last interaction with you.

Longer storage may also take place if you have given your consent (Art. 6 para. 1 lit. a GDPR) or if statutory data retention requirements preclude the deletion. This may also occur with regard to pending or potential legal or administrative proceedings. 

If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods or pending legal proceedings); in the latter case, the deletion will take place after these reasons cease to apply.

6. Is your data safe?

We want you to feel confident about using our Website. For that reason, we have implemented reasonable technical and organizational measures designed to secure your information from accidental loss and from unauthorized access, use, alteration or disclosure. However, the internet is an open system, and we cannot guarantee that unauthorized third parties will never be able to defeat those measures or use and access your personal data for improper purposes.

This website uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator.

In addition, our employees receive training in data protection and are kept up to date by a range of policies and instructions. EA's offices are monitored and subject to video surveillance where necessary and permitted by law.

Our partners, staff and third-party providers who have access to your data (including personal data) are subject to strict confidentiality obligations.

7. Which are your rights under data protection law?

You have the right to receive free of charge information about the personal data that we store about you upon request. In addition, you have the right to correct inaccurate data and the right to delete your personal data, as far as there is no statutory requirement or another legal permission to store and/or record your personal data. In addition, you have the right to demand a restriction of data processing and to object to the processing of your personal data under certain conditions. You also have the right to reclaim from us the personal data you have given us (right to data portability). On request, in such cases, we will also pass your personal data on to a third party of your choice. In addition, you have the right to receive that personal data in a common file format.

If you have provided your consent to the processing of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your personal data for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so.

Please note, that we may refuse or limit to grant these rights for legal reasons or based on data protection law, in which case we will inform you of the reasons for our decision as required by the law.

If you wish to exercise any of the above rights, you can reach us via the email address [email protected]. We may, at our sole discretion, require proof of identity to process your requests. When you contact us, we will do our best to provide you with a response as soon as possible and to take the appropriate steps.

8. Right to file complaints with regulatory authorities

If you live in Switzerland, the United Kingdom or a Member State of the EU, you have the right to file a complaint with the competent data protection supervisory authority at any time. In Switzerland this is the Federal Data Protection and Information Commissioner (https://www.edoeb.admin.ch). A list of data protection officers in the EU member states and their contact details can be found at the following link:

https://ec.europa.eu/info/law/law-topic/data-protection/data-protection-eu_en#dataprotectionauthorities. 

9. Data protection officer

We have appointed a data protection officer for EA.

Markus Knipp
European Athletics
Avenue Louis-Ruchonnet 16
CH-1003 Lausanne
Switzerland
Telephone: (41 21) 313 43 50
Email: [email protected]

10. Do you have concerns or questions?

If you have any concerns or questions about how your data is processed or managed, please do not hesitate to contact us at all times via [email protected].

11. Updates and changes to this Privacy Policy

We reserve the right to update and change this Privacy Policy from time to time to reflect any changes to the way in which we process your personal data or changing legal requirements. Any changes we may make to our Privacy Policy in the future will be posted on this Website. Please check back frequently to see any updates or changes to our Privacy Policy.

As at: 22 April 2024